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In addition to  adopted by the State Board of Education under TEC, §31.024, IMTA funds also can be used to purchase: 

• Non-adopted instructional materials
• Consumable instructional materials, including workbooks, student kits, and magazines
• Versions of non-adopted instructional materials that are fully accessible to students with disabilities, including large-print, braille, and audio materials
• Bilingual materials as provided by TEC, §31.029, including Spanish-to-English dictionaries and flash cards
• Instructional materials for use in college preparatory courses, including dual-credit textbooks and dual-credit online courses, as provided by TECs, §28.014 and §31.031
• Supplemental instructional materials, as provided by the TEC, §31.035, including band instruments and NWEA Maps
• State-developed, open-source instructional materials, as provided by TEC, Chapter 31, Subchapter B-1, including Texas Open Education Resources (OER).

IMTA funds can be used for services that assist the technology or instructional materials used in the classroom, including: 

• Activities related to the local review and adoption of instructional materials, such as a contracted service to determine instructional materials Texas Essential Knowledge and Skills (TEKS) coverage
• Training educational personnel directly involved in student learning in the appropriate use of instructional materials, including IMCAT registration or instructional materials trainings offered by publishers/vendors, and training for online testing.
• Providing access to technological equipment for instructional use, including wi-fi,single sign-on services, and internet connectivity
• Inventory software or systems for storing, managing, and accessing instructional materials (e.g., Software Learning Management Systems, internet filtering)
• Software or the portion of a system that analyzes the use and effectiveness of instructional materials
• The salary and other expenses of an employee who provides technical support for the use of technological equipment directly involved in student learning (e.g., instructional technology trainer, computer/laptop technician)
• Printing services, printer paper, and ink/toner for copies of instructional materials (e.g., digital licenses that permit printing, black line masters) for teachers and students
• Software or systems that analyze the suitability of instructional materials, including library materials utilized as instructional materials, used in instruction of the TEKS.

IMTA funds can be used for technological equipment that contributes to student learning or supports the use of instructional materials, including: 

• Laptops
• Headphones
• Desktops
• Calculators
• Charging carts
• Protective cases for tablets

Examples of allowable salary disbursement requests include: 

• An employee who provides technical support for a learning management system (LMS) used to access instructional materials
• An employee who provides support through planning and professional development for teachers and staff to integrate technology into classroom instruction
• A computer lab technician who directly assists students
• An employee who performs maintenance and provides technical support for technological equipment used in labs and classrooms 

To use IMTA funds for the salary or appropriate portion of the salary of an employee that meets criteria, local school systems must submit a disbursement request through EMAT and indicate the pay period on each submission. Salary disbursements are provided as reimbursements to the district’s payroll account; ÁñÁ«ÊÓÆÁ cannot approve salary requests for future dates.

It is recommended to submit salary reimbursement requests in quarterly cadence, in alignment with a school system's payroll schedule. As an example, for a traditional 10-month employee salary reimbursement, a school system would submit three disbursement requests in EMAT throughout the year: 

• The first disbursement request would be submitted after November 30 for reimbursement of salary payments in September, October, and November.
• The second disbursement request would be submitted after February 28 for reimbursement of salary payments in December, January, and February.
• The third disbursement request would be submitted after May 31 or end-of-contract date for reimbursement of salary payments from the remaining contract months.

IMTA funds cannot be used for the following materials and services: 

• General professional development
• Programs for non-instructional purposes, such as scheduling
• Online gradebooks
• Book covers
• Physical conduits that transmit data, such as cabling and wiring or electricity
• Equipment used for moving or storing instructional materials (e.g., forklifts, pallets, pallet jacks, shrink wrap)
• Office and school supplies (e.g., pens, paper clips, desks, batteries, etc.)
• Items not directly related to student instruction, such as furniture, athletic equipment, extension cords, temporary contractors, or video surveillance equipment (e.g., chairs, basketballs, bleachers, surge protectors)
• Services for installation of equipment or hardwiring
• Travel expenses, including lodging, mileage, flights, or meals
• Salaries for teachers, testing coordinators, or instructional materials coordinators 

Contracted Services include tools such as learning management systems, internet filtering services, rostering services, single-sign systems, and printing services. 

When completing a disbursement for contracted services, be as clear, detailed, and specific as possible. Adhere to the following instructions for each field of the request: 

• Vendor—Enter the vendor that is providing the service.  
• Service Description—Enter a detailed description of the service being provided, this description could include:
  • the type of service, name of the related instructional material/product, and/or the Transaction ID of the other disbursement that lists the associated instructional material/product. 
• Service Audience—Choose the service audience from the dropdown menu (administrators, staff/other, students, or teachers). 
• Quantity and Unit Price—Enter the quantity and unit price for the service.  
• Extended Amount—This field will show the total amount of the disbursement request, which is automatically calculated by the EMAT system.   

Carefully check each field of every disbursement request before submitting to help ensure a timely approval. 

IMTA funds may be used for professional development by a publisher or vendor for specific instructional materials or technological equipment. IMTA funds may not be used for general school professional development or for costs related to travel or lodging.

IMTA funds may be used to cover the cost of registration fees for Instructional Materials Coordinators’ Association of Texas (IMCAT) conferences. 

When completing a disbursement for professional development, be as clear, detailed, and specific as possible and adhere to the following instructions for each field of the request:

• Vendor—Enter the exact name of the vendor or publisher providing professional development.  
• Service Description—Enter a detailed description of the service being provided, including: 
  • 1) the type of professional development (in-person, webinar, etc.); 
  • 2) the title of the specific product the professional development is for; and 
  • 3) the Transaction ID of the other disbursement that lists the associated product. 
• Service Audience—Choose the service audience from the dropdown menu (administrators, staff/other, students, or teachers).  
• Quantity and Unit Price—Enter the quantity and unit price of the professional development.  
• Extended Amount—This field will show the total amount of the disbursement request, which is automatically calculated by the EMAT system.   

Carefully check each field of every disbursement request before submitting to help ensure a timely approval.  

IMTA funds may be used to pay the salary and other expenses of an employee who provides technical support for the use of technological equipment directly involved in student learning (TEC §31.0211 and TAC §66.1307). IMTA funds cannot be used to pay for the salary of a classroom teacher, testing coordinator, or instructional materials coordinator.  

All new salary requests must be pre-approved by ÁñÁ«ÊÓÆÁ before submitting a disbursement request. Please submit the for each requested salary reimbursement.

To use IMTA funds for the salary or appropriate portion of the salary of an employee that meets criteria, local school systems must submit a disbursement request through EMAT and indicate the pay period on each submission. Salary disbursements are provided as reimbursements to the district’s payroll account; ÁñÁ«ÊÓÆÁ cannot approve salary requests for future dates.

It is recommended to submit salary reimbursement requests in quarterly cadence, in alignment with a school system's payroll schedule. As an example, for a traditional 10-month employee salary reimbursement, a school system would submit three disbursement requests in EMAT throughout the year: 

• The first disbursement request would be submitted after November 30 for reimbursement of salary payments in September, October, and November.
• The second disbursement request would be submitted after February 28 for reimbursement of salary payments in December, January, and February.
• The third disbursement request would be submitted after May 31 or end-of-contract date for reimbursement of salary payments from the remaining contract months.

Reminder: All new salary requests must be pre-approved by ÁñÁ«ÊÓÆÁ before submitting a disbursement request. Please submit the for each requested salary reimbursement.

When completing a disbursement for a salary, be as clear, detailed, and specific as possible and adhere to the following instructions for each field of the request: 

• Dates of Service—Enter the service date range using a MM/DD/YYYY format.
  • Example: 09/01/2025–11/30/2025
• Service Description—Enter the approved job title of the employee and briefly describe the role. The employee's name may also be added to the end of the description but is not required.
  • Example: Computer Lab Technician, provides technical support for student laptops and equipment (John Smith).
• Service Audience—Choose the service audience from the dropdown menu.
• Quantity/Unit Price—Enter the quantity and unit price for the specified date range.
• Extended Amount—This field will show the total amount of the disbursement request, which is automatically calculated by the EMAT system.   

Carefully check each field of every disbursement request before submitting to help ensure a timely approval.