ÁñÁ«ÊÓÆÁ

Depository Contracts for School Districts

A school district must have a depository bank into which the ÁñÁ«ÊÓÆÁ (ÁñÁ«ÊÓÆÁ) can deposit funds for the district. The district creates a depository relationship with a bank by executing a depository contract with the bank.

Account Information Update

If the school district is making changes to the direct deposit account, then the district must submit a vendor direct deposit authorization form to ÁñÁ«ÊÓÆÁ using the ÁñÁ«ÊÓÆÁ Login (ÁñÁ«ÊÓÆÁL) Audit application:

• Direct Deposit Authorization form with instructions (PDF, 743 KB)
• Direct Deposit Authorization form Electronic Submission Instructions (PDF, 226 KB)

NOTE: The Direct Deposit Authorization form submission will be moved to Audit 2.0 in the future. When that occurs, the instructions will be updated. Until then, please submit the Direct Deposit Authorization from in the legacy Audit application using the instructions linked above. 

Related Texas Statutes and Rules

• Financial Accountability System Resource Guide, Module 1, Financial Accounting and Reporting (PDF, 2,483 KB)
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Recent Changes

Changes to Depository Contract Rules, Effective June 4, 2019

, was amended by Senate Bill 1376. As a result, as of June 4, 2019, a school district is not required to submit to ÁñÁ«ÊÓÆÁ its:

• Depository Contract for Funds of ISDs,
• Texas Surety Bond form, if applicable, or
• Board Resolution Extending the Depository Contract for Funds of ISDs.

All remaining depository contract rules are still in effect. If a school district makes changes to its direct deposit account, the district still must electronically submit a Direct Deposit Authorization form to ÁñÁ«ÊÓÆÁ.

Procedure for Depository Contract—School District

Each school district's depository contract must be renewed every two years. The next cycle is 2023-2025. The district must choose to select a depository either by bid or by request for proposals. The school district should review the following documents before sending out forms for bids or requests for proposal to banks:

• Summary of Laws and Procedures Pertaining to Depository Contracts for Independent School Districts (PDF, 62 KB)
• Depository Contracts Frequently Asked Questions (PDF, 49 KB)

The forms for bids and requests for proposal are provided in the following links:

• Bid Form (PDF, 89 KB; Word, 128 KB)
• Request for Proposal Form (PDF, 78 KB; Word, 128 KB)
• Attachment A (PDF, 2,135KB; Excel, 252 KB)
• Attachment B (PDF, 22 KB; Word, 36 KB)
• Sample Bid Notice (PDF, 486 KB; Word, 54 KB)
• Sample Request for Proposal Notice (PDF, 487 KB); Word, 54 KB)
• Depository Contract Data Sheet for Independent School Districts (PDF, 400 KB) (optional; for school records only; do not submit to ÁñÁ«ÊÓÆÁ)

The depository contract form and surety bond form are provided in the following links:

• District Depository Contract for Funds of Independent School Districts (PDF, 706 KB)
• Texas School Depository Surety Bond Form (PDF, 509 KB) (if applicable)

Extension of Depository Contract

A school district may extend its depository contract for three (3) additional two-year terms if:

• the district did not file an extension in the three previous bienniums and
• the district and the depository bank agree to extend the current depository contract with or without changes to the contract if both the district and bank mutually agree to the existing and/or new terms. 

To extend the term of its depository contract, the district and depository bank must execute the following form:

Board Resolution Extending Depository Contract for Funds of Independent School Districts (PDF, 390 KB)

A list of ISDs that were eligible for a contract extension had been provided in previous years; however, due to changes to , the information required to assemble the listing is no longer submitted to ÁñÁ«ÊÓÆÁ.  As a result, we are no longer able to generate a list of ISDs that are eligible for a contract extension.